The four functions of management include planning, organizing, directing, and controlling. Managers can use one of two planning approaches. The first is a traditional top-down approach, in which plans are determined by top management and flow to other organizational levels. The second is an alternative approach, which may involve other levels of the organization to develop plans.
Benjamin, “Planning is the most fundamental of all management functions. All other functions are derived from planning. You will need to follow the steps in the correct order. To help you, we'll explain them to you in the exact order in which you'll have to work.
So, first, managers create a plan. Then, they organize their resources and delegate the work according to their plan. Then, they lead the team to execute the plan and, finally, evaluate the project and make adjustments (controlling). All good projects start with a plan, and it's the manager's responsibility to develop one.
During the planning stage, the manager will identify the objectives and establish a path to achieve them. They could also create a project charter and participate in defining the scope of the project. Organizing involves taking the plan and setting the wheels in motion. This includes identifying all necessary steps, assigning tasks and deploying resources, establishing responsibilities and articulating lines of communication.
During the organization phase, managers must assign tasks and responsibilities according to the motivation, skills, and aptitudes of the employees. Then, they must ensure that these tasks are understood correctly. Managers must also ensure that tools and procedures are in place to ensure smooth and easy communication and collaboration between team members. The leadership stage is about motivating and influencing employees to do the job and meet performance standards.
Keep in mind that effective leadership goes beyond delegating and directing employees what to do. Good organizational communication is essential, as are strong interpersonal skills. Control is the process of monitoring, evaluating, and adjusting the plan as the project progresses. Managers closely monitor progress, ensuring that the team meets deadlines, budgets are under control, and that the team uses resources efficiently.
Understanding the key functions of your role will help you stay on track and make you a more effective leader. Practicing one management function effectively will often involve using the other three as well. The four roles of management can be a powerful framework that helps effective leaders classify and prioritize their tasks and responsibilities, identifying where their particular leadership skills best fit within an organization. Using all four roles will create stronger bonds between a manager and their employee and create an overall better work environment.
An example of the management planning function is to incorporate control points or mini-centers into a project to ensure that your team reaches its final goal on time. You can describe the type of management activity with the management planning function as a forward-looking view of the goals your team must achieve and the challenges they might encounter along the way. Whether planning, organizing, leading, or controlling, every manager can take steps to better fulfill the four functions of management. As for the management control function, you can describe it as continuous participation with your team and the progress of their project to ensure that they are on track to success.
In the second function, that of organization, managers must identify the activities necessary to achieve the plan determined in the previous function. Some examples of the four management functions include planning checkpoints in the project schedule to help your team meet the final deadline, assigning tasks to team members according to their skills, leading by example by assigning you a task and completing it well, and readjusting the team's workload as needed throughout the project. Of course, for a manager who manages multiple projects, it's common for these functions to become entangled and not entirely linear. You will also reevaluate the performance of the project as it progresses and ensure that it is as efficient as possible, all of which are important steps in the management's planning function.
The managerial role of leadership includes several areas for the successful performance of the manager's work, including motivation, conflict resolution, and communication. The first function of management, planning, involves organizational objectives, the establishment of a strategy to achieve them, and the development of a plan for necessary work activities. And, while roles and responsibilities vary, there are four main responsibilities that all managers must have, which are known as the four functions of management. Finally, being willing to readjust the workload as the project progresses is an example of the management control function.